Editing File Management Procedures (section)

===Presentation Files===

Presentations files are InDesign documents that collect all of the concepts into a client-ready presentation. We have templates for many of these which provide easy ways to attach project names and version numbers to master pages and insert the individual creative options.

The root of the project Creative folder will ideally have one presentation file with old ones being retired to Old Layouts as soon as a new one is generated. There are times when it is more convenient to create multiple presentation files, if a job has different collections for the client to consider, but these should be named intuitively so the next designer can easily identify what files to update. 

<blockquote>'''Do not''' create multiple presentation files to separate concepts by designer. When multiple designers are working a project, we will iterate the presentation file by adding all concepts to the same presentation file. Our naming conventions will allow us to always find the most recent presentation file and simply add the next designer’s work.</blockquote>

====''Special Circumstances''====

''Ongoing jobs:'' Many jobs, especially for web, are ongoing and have new assignments added as needed, creating multiple presentation files and creative concepts over time. The name of the presentation file should use an optional name, appended at end, that makes it clear what assignment it pertains to.

Examples would include:
*p1a-XXXXX-v1 Seno Web – Homepage Update Jan2023
*p1a-XXXXX-v1 Seno Web – Contact Page Update Jan2023

''Combined jobs:'' Some jobs are multifaceted and have different print components, such as a folder and sell sheet and business card, under the same project. We do not create separate job folders in this case, but duplicate multiple root folders that each contain Creative/Planning/Production/Presentation folders for each component. This ensures that the production and presentation folders remain distinct and keep all elements separate so we can pick up correct files in future for updates without hunting through multiple files.