Editing File Naming Conventions (section)

==Job Folders==
Use the Job Folder template to create a new
job by copying it to your desktop, renaming 
renaming to:

XXXXX JobName

and then copying to the appropriate client folder.

No underscores are required.

Within each folder, we are using the folders
shown at below:

===CREATIVE===
Put layout files loose in this folder using the naming
convention outlined below. As the job evolves to a more
finalized set of concepts or production files, move the
older layout files into Old Layouts.

Artwork should be organized in folders that match the
concept file, so all art for concept 1 will go into a c1 folder.
Feel free to use your own subfolders to separate rights
managed or specific photo houses.

===PLANNING===
Will contain the creative brief and any client supplied copy
or background. Logos and images used in creative should not be stored here, but moved to either Brand Guidelines, Photos - Logos, or the Art folders.

===PRESENTATION===
Presentation files should be saved into folders named
for the date they are made using the MMDDYY format.
Files need not be renamed for internal review, but should
follow the instructions outlined below for client presentation.

===PRODUCTION===

The Build folder will contain the working files for any job approved by client. Designers will move or package files to this folder when we start finalizing files for release and retire older layouts from Creative to the Old Layout folder.

Final folder is for files released to the client or vendor (including build files, links, etc). If only PDF is released, keep build files in the Build folder.

Per our QA process, a designer will complete their first round of QA and start a new QA PDF. Upon completion, they will save the QA PDF and let the team know by timestamp that production files are ready for review. The designer will not move files to Final unless asked, but leave build files in Build in case there are changes following the second proof.

The proofer will check all items indicated in the QA document, and if passed, move the release files to Final as well as create Client Share links, when necessary. If only a PDF file is being released, no files are moved from Build except the release PDF. If all packaged files are being released, the entire contents of the Build folder will be moved to Final.

When creating Client share links on Box, the contents of Final are uploaded to a shared folder without compressing to zip, unless asked.